Automatic activation

Reminders that activate themselves

SMS Reminder finds the client's mobile in your calendar event and sets the reminder up for you. You see which number it chose and why, and you can undo it any time before it sends.

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Lumi Wellness

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Hi Sarah! Reminder: your appointment is tomorrow at 2:00pm with Lumi Wellness. To confirm or cancel: smsrmdr.app/c/a1b2c3

What is automatic reminder activation?

Normally you open an appointment, check the client's mobile number, and activate the reminder. Automatic activation does that step for you. SMS Reminder reads the calendar event, identifies the client's mobile — setting aside toll-free and conference numbers — and queues the reminder using your template and your timing, without you touching the appointment.

It only does this when it is confident: one clear client mobile, and your approval for that number or for your account. Anything ambiguous comes back to you. That is the whole design — automate the obvious cases, ask about the rest.

How it works

From calendar event to queued reminder

SMS Reminder reads the event

When an appointment appears in your Google Calendar, SMS Reminder looks for the client's mobile number in it — ignoring toll-free and conference numbers, which are almost never the client.

It checks it is confident

Automatic activation needs one clear client mobile and your approval for that number. If the event has two possible numbers, or none you have approved, it stops and asks you instead.

The reminder activates itself

No opening the event, no confirming the number, no tapping activate. The reminder is queued with your template and your timing, and it carries an auto-activated badge showing which number was chosen and why.

You stay in control

Undo any auto-activated reminder before it sends. Every one is listed in your activity feed. If a number was wrong, correcting it once teaches the app for next time.

Behaviour

When it acts, and when it asks you

The situation

What SMS Reminder does

One clear client mobile, number approved

Activates automatically, with a badge showing the number and the reason it was chosen.

Two possible numbers in the event

Does not auto-activate. SMS Reminder shows you the options and you pick one.

A number you have not approved yet

Asks you to confirm — unless you have turned automation on for your whole account.

A recurring appointment

Approving the number once applies to every future event in that series.

You edit the event and the number changes

Reverts to asking you. It will never send to a new number automatically.

Automatic activation is about the number, not the message. Your templates, timing and message types work exactly as you have set them up.

Setup

Two ways to switch it on

One appointment at a time. No setup needed — this is available by default. When SMS Reminder suggests the right mobile, choose Always auto-activate reminders for this number. That appointment and every future event with the same number activate on their own.

Or across your whole account. In Settings, turn on Automatically activate reminders when the number is clear. Every event with an unambiguous number activates without a per-number prompt. Ambiguous ones still come to you.

Either way you can stop: turn the account setting off, or use “Got it wrong” to make SMS Reminder forget a particular number.

Why it matters

Automation you can see and undo

You can see why

Every auto-activated reminder shows which number was picked and the reason. Automation you cannot inspect is automation you cannot trust.

You can undo it

Nothing is irreversible. Tap undo any time before the reminder sends, and check the activity feed for everything that activated while you were busy.

It learns from corrections

Use “Got it wrong” once and SMS Reminder forgets the old number and uses the corrected one from then on. You fix it a single time.

It stops when it is unsure

Ambiguity is treated as a reason to ask, not a reason to guess. Two candidate numbers means you decide, every time.

FAQ

Common questions

What has to be true before a reminder activates automatically?

Two things. The event needs one clear suggested client mobile, once toll-free and conference numbers are excluded. And you need to have approved automation, either for that specific number or for your whole account. If either condition is not met, SMS Reminder asks you to confirm instead.

Do I have to set this up?

Not necessarily. Approving one appointment at a time works with no setup — when SMS Reminder suggests the right number, choose “Always auto-activate reminders for this number” and every future event with that number activates on its own. If you would rather switch it on everywhere, there is an account setting called “Automatically activate reminders when the number is clear.”

What happens if an event has two possible phone numbers?

It will not auto-activate. SMS Reminder shows you the options and you choose which one is the client.

Can I undo an automatic activation?

Yes. Auto-activated reminders carry a badge, and you can tap Undo any time before the reminder sends. Your activity feed lists every reminder that activated automatically, so you can review them in one place.

What if SMS Reminder picks the wrong number?

Tap “Got it wrong” on the reminder and enter the correct one. SMS Reminder forgets the number it had and uses the corrected one going forward.

What happens if I change the time or the client on an event?

Editing an event triggers a fresh check of the number. If the number has changed, SMS Reminder goes back to asking you to confirm before sending — it will not send to a new number automatically.

Do I need to approve recurring appointments every time?

No. Approving a number applies it to all future events in that series.

How do I turn it off?

Turn off the account setting, or use “Got it wrong” to make SMS Reminder forget a specific number.